PRIVACY POLICY
This privacy notice discloses the privacy practices for www.regendocs.ca. This privacy notice applies solely to information collected by this website. It will notify you of the following:
What personally identifiable information is collected from you through the website, how it is used, and with whom it may be shared.
What choices are available to you regarding the use of your data.
The security procedures in place to protect the misuse of your information.
How you can correct any inaccuracies in the information.
Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email, web-form, your use of this site, or other direct contact from you. We may share information with Sponsors or Exhibitors of our events to offer products or services that may be of interest to our Members and Attendees. The information shared in this fashion is limited and done under controlled circumstances. Regendocs also shares personal information with affiliated organizations and other trusted businesses or persons to perform functions on our behalf. These functions may include data hosting services, packaging, mailing and delivering services, payment processing, customer support and consulting services, and event registration services. We only provide those companies with access to information as is required to deliver the service and are prohibited from using it for any other purpose. Furthermore, we may share information with courts, government entities, or law enforcement to the extent necessary to comply with legal requirements or to protect rights, property, or safety in urgent circumstances.
Email Newsletter/Membership
During newsletter signup or membership registration, a user is required to give certain information (such as name and email address). This information is used to contact you about the products/services on our site in which you have expressed interest.
Orders
We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.
Your Access To and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via [email protected].
See what data we have about you, if any.
Change/correct any data we have about you.
Have us delete any data we have about you.
Express any concern you have about our use of your data.
Surveys and Contests
From time to time, our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Any demographic information collected will be aggregated and not linked to any personal information that can identify any individual person. Contact information will be used to notify the winners and award prizes.
Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the Web page.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
If you feel that we are not abiding by this privacy policy, you should contact us immediately via email at [email protected].
Links
This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
Children
This website and our services are not intended for children under the age of 18. As such we do not knowingly market, solicit, or collect any information from children under the age of 18. If we become aware that it has inadvertently received personal information from a User under the age of 18, it will delete such personal information from its records.
GDPR Addendum Policy
Scope
The General Data Protection Regulation (GDPR), a European Union data protection law, went into effect on May 25, 2018. The following sections outline our GDPR policy. These apply to you if you are an individual located within the European Union (EU) and your personal data is processed in connection with Regendocs. Personal data means any information that allows you to be directly or indirectly identified, which is in our database for purposes of membership or other transactions with Regendocs or Regendocs-related organizations, including, without limitation, any conferences and trainings hosted by Regendocs.
Rights
Subject to applicable law, you have the following rights in relation to your personal data:
Right to be Informed: You have the right to know whether your Personal Data is being processed by us, how we use your Personal Data, and your rights in relation to your Personal Data.
Right of Access: You have the right to request a copy of the Personal Data held by us about you and to access the information which we hold about you. You can view and edit your personal data within your member profile on www.regendocs.ca. You may also request access or copies of your personal data by emailing [email protected].
Right of Data Portability: You may request us to provide you with your Personal Data which you have given us in a structured, commonly used, and machine-readable format and you may request us to transmit your Personal Data directly to another controller where this is technically feasible. This right only arises where we process your Personal Data on the legal basis of either your consent or where it is necessary to perform our contract with you and the processing is carried out by automated means. Requests should be made by email to [email protected]. In order to comply with your request, we may ask you to verify your identity.
Right to Rectification: You have the right to have any inaccurate Personal Data which we hold about you updated or corrected. If your personal data is inaccurate or incomplete, you are entitled to have it rectified or completed. Updates to your personal data can be made through your member profile on www.regendocs.ca or by emailing [email protected].
Right to Erasure: You may ask us to delete or remove your personal data. Requests should be made by email to [email protected]. In some situations, deletion of certain personal data may mean that it is no longer possible for you to gain access to certain parts of our site, membership benefits or constituent transactions/activities. We are obligated to preserve transactional data for seven years to adhere to auditing standards and bookkeeping laws.
Right to Restrict Processing: You have the right to ask us to restrict processing your Personal Data in certain cases, including if you believe that the Personal Data we hold about you is inaccurate or that our use of your Personal Data is unlawful. If you validly exercise this right, we will store your Personal Data and will not carry out any other processing on it until the issue is resolved. Requests should be made by email to [email protected].
Right to Withdraw Consent: You have the right to withdraw your consent from the processing of your personal data at any time. In some situations, withdrawal of certain consent data may mean that it is no longer possible for you to gain access to certain parts of our site, membership benefits or constituent transactions/activities. Requests should be made to [email protected].